Optipe MultiMail

Stop sending emails one by one. Automate your business communication directly from Excel.

Spending hours manually sending reports, invoices, or pay slips? With MultiMail, you turn your Excel list into a powerful personalized mass-mailing tool via Outlook.

Individual Attachments: Automatically send different files (PDF, Excel, Word) to each recipient.
Total Privacy: Your data never leaves your computer; the process is local and 100% secure.
Hassle-Free: Forget about tedious macros. [cite_start]Use your own Outlook signature and schedule your mailings in just a few clicks.

Ideal for Finance, HR, and Sales departments looking for professional efficiency without losing the personal touch.

Try free for 30 days – no card required – and send your first personalized reports today!

4 Ways to Power Up Your Communication

MultiMail adapts to your needs with four specialized sending modes:

1. Personalized Notifications Send unique text messages to each recipient using your Excel data. View more...	2. Individual Excel Sheets Send each person only the sheet from the workbook that corresponds to them. View more...
3. Files and Documents Attach PDFs, invoices or unique files for each recipient. View more...	4. Filtered Data Tables Insert specific cell ranges into the email body for each recipient. View more...

Why choose MultiMail for your business?

MultiMail installs directly into your Excel Ribbon and allows you to:

Preview: Review each message before the final send.
Schedule: Set the exact time for email dispatch.
Auto Copy: Send copies to managers or assistants.
Outlook Signature: Maintain your branding with images and corporate logos.
Smart Filters: Easily hide rows in Excel to exclude recipients.
All you need is an email list in Excel and it sends through Microsoft Outlook. In a fraction of the time it takes to send them one by one.

See MultiMail in Action

DOWNLOAD FREE TRIAL Buy PRO Version

Expert tip: In our blog we explain why sending individual emails with their own attachments improves open rates and the security of your corporate communication.

Bulk corporate email sending with MultiMail

How to Use It

📊 Prepare: Organize your data and recipients in your Excel sheet.
✍️ Write: Create your message using tags to personalize each send.
🚀 Send: Click and MultiMail will process all emails automatically.

Discover the complete how-to guide with step-by-step videos: set up sending/reply accounts, add common attachments or inline images, schedule delays, and save configurations for monthly reuse.

Features

Requires Microsoft Excel and Microsoft Outlook from the same Office version.
Format: Excel add-in.
Works with Excel and Outlook 2016, 2019, 2021, 2024, and 365.
Multilingual: Available in Spanish, English, Portuguese, German, French, and Italian.

Frequently Asked Questions

Do I need Outlook installed to use MultiMail? Yes, MultiMail leverages the power of Microsoft Outlook installed on your computer for secure and professional email sending.
Can I send different attachments to each recipient? Absolutely! It's one of our star features. You can define in your Excel which specific file corresponds to each person (invoices, reports, etc.).
Is there a daily email sending limit? MultiMail imposes no limits, but sending is subject to your email provider's policies (Microsoft 365, Gmail, etc.). We recommend moderate sends to maintain good reputation.
Are my data safe with this add-in? Completely. MultiMail runs locally in your Excel. We do not store your data or contact lists on external servers.
How to send personalized PDF invoices from Excel? Use the "Files and Documents" mode: name each PDF exactly like a value in your list column (e.g. "Client1.pdf") and select the folder in MultiMail. View mode details →

MultiMail Examples

Video Example: Informing Performance Bonuses in personalized emails to an Excel recipient list.

Video Example: Sending Sheets from an Excel Workbook.

Video Example: Sending Files from a Folder.

Video Example: Sending Filtered Ranges (Data Tables).

📋 User Testimonials

Vanessa V., Database Specialist at Bank, San José, Costa Rica:

"Optipe makes it easy to remove blank cells, convert values, and present information in pivot tables quickly and safely; I couldn't perform my duties without it."

George K., New York, NY, USA:

"I spend more on any company meal than buying Optipe’s apps; they’ve paid for themselves in days or less. It’s incredible the time we save on data segmentation and email sending."

Pablo P. C., Editor and Entrepreneur in Ecotechnologies, Bariloche, Argentina:

"Optipe changed my life by allowing me to summarize tables into a single record to manage book shipments and sales, making pivot tables much easier to use."

Carlos R. L., Analista de Recursos Humanos, Asunción, Paraguay:

"MultiMail allows me to send payroll data and certificates to over 200 employees monthly with just a few clicks. It used to take a full day, now it's done in 10 minutes. Huge time saver!"

Franz B., Data Engineer, Berlin, Germany:

"Optipe makes data cleaning and pivot table creation easy; it has greatly improved my productivity in engineering projects."

Gerardo F., Planning Analyst, Veracruz, Mexico:

"Data Tools Suite is a very good tool for quickly managing databases, as well as for cleaning out data clutter, which ensures the correct presentation of various reports and results in general. I highly recommend this OPTIPE tool."

Michael T., Financial Analyst, New York, United States:

"With Optipe, I clean and analyze complex data in Excel quickly, saving hours weekly on my financial reports. Highly recommended!"

Ana S. M., Data Manager, São Paulo, Brazil:

"Optipe has revolutionized my work with databases; now I process reports in minutes instead of hours. It's indispensable for any analyst!"

Raj P., IT Analyst, Singapore, Singapore:

"Optipe optimizes my Excel workflow for IT projects; quick data normalization and summaries are a game-changer in Asia."

José Luis D., Data Analyst, Madrid, Spain:

"Every month and quarter, I have to extract and analyze data in Excel files, sometimes very large and with a high amount and complexity of calculations. Optipe is a great help because it reduces the time of all the calculations and my work. I recommend it to anyone who regularly handles files of all types, but especially those with large amounts of data."

Sophie L., Business Consultant, Paris, France:

"Optipe is an essential tool for handling large data volumes in consulting; it reduces errors and speeds up analyses for my clients."

Sarah M., HR Specialist, Toronto, Canada:

"MultiMail is perfect for sending personalized reports and reminders to the entire team in bulk from Excel. It reduces errors and saves me hours every month on internal communications."

Héctor O. R., Director of Administration and Operations, Santiago, Chile:

"Optipe has been incredibly useful for data analysis, saving time and being a powerful and easy-to-use tool; once you start using it, you can't abandon it. It literally changed my life."

Jaime K., Independent Consultant, Lima, Peru:

"Optipe allows efficient and fast handling of tables, achieving spectacular results and saving time in database modeling for finance and risk."

Emma W., Marketing Coordinator, London, United Kingdom:

"With MultiMail, I send personalized campaigns to hundreds of clients from Excel in minutes, without complications or errors. It has transformed how I manage my newsletters and follow-ups."

Rogelio A. C., Specialist in Technological Innovation and IT Reengineering, Pachuca, Mexico:

"Optipe is the perfect solution for managing databases simply and efficiently, making complex processes easy and becoming an essential part of daily work."

Emily R., Chicago, IL, USA:

"I used to spend hours and hours every week preparing data for analysis, and now I do it in minutes with Data Tools Suite. It’s truly fantastic."

José A. C., Medical Director, Madrid, Spain:

"Every month I receive a large number of reports with medical records. Using Data Tools Suite, I can consolidate them into a single file in a matter of a minute, and together with Multimail, I can send the corresponding reports. Discovering and using it has meant a huge leap in productivity and safety for me and our entire department."

Eduardo A., Head of Human Resources, Talca, Chile:

"I send monthly fee and honoraria data to 500 contractors, something that used to take me a full day. With MultiMail I handle it in under 10 minutes. A huge change!"

Giulia R., Sales Manager, Rome, Italy:

"Using Optipe, I consolidate sales data from multiple files in seconds, allowing me to focus on strategies instead of manual tasks."

Betzabé G., Technical-Sales Manager, Caldas/MG, Brazil:

"I saw the features of the Multimail add-on and found them to be extremely useful, since I have to send personalized emails to many clients."

Sergio A. C., Excel MVP, Mexico:

"I use Optipe daily to efficiently manage databases, saving time on summaries and data normalization."

César I. C., Director of University Admissions, Talca, Chile:

"Optipe has become an indispensable tool in my work; the time savings are significant when grouping tables and extracting data compared to doing it manually."

John C., University Professor, Glasgow, Scotland:

"I manage data that I pull from a system into Excel, and I always have to clean it up first because it's riddled with extra spaces and blanks. Then I need to consolidate a bunch of those tables into a single file before I can run my analyses. With Data Tools Suite, I get it all done so quickly now—I can hardly believe it!"

Gerardo F. D., Institutional Planning Analyst, Veracruz, Mexico:

"Optipe is an excellent tool for quickly managing databases and cleaning data, ensuring accurate reports; I highly recommend it."

Boost Your Excel Today with OPTIPE!

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MultiMail: Send Personalized Bulk Emails with Attachments from Excel using Outlook | Automate Invoices & Reports

Stop sending emails one by one. Automate your business communication directly from Excel.